Adding a Printer

If your Mac and printer are already connected to the same Wi-Fi network, choose File > Print, click the Printer pop-up menu, choose Nearby Printers or Printer & Scanner preferences, then choose your printer. If your printer isn’t available, you can add it.

1. Update your software (if you don’t have an AirPrint printer): Choose Apple menu > App Store, click Updates, then install any software updates listed. Even if no updates appear, this ensures that macOS has the latest information about printer software it can download from Apple. If you don’t do this, you may see a message that software isn’t available when you connect your printer.If you have an AirPrint printer, you don’t need to check for software updates.
2. Add the printer to your list of available printers: Choose Apple menu > System Preferences, then click Printers & Scanners. If you don’t see your printer listed on the left, click the Add button at the bottom of the list. A dialog appears listing printers on your local network. It may take a minute or two for your printer to appear. Select your printer when it appears in the list, then click Add. If you see a message prompting you to download new software, make sure to download and install it.If your printer still doesn’t appear in the list, try adding the printer by its IP address (see below).

If a network printer you want to use isn’t in the list of available printers, you can add it as an IP printer.

Some printers connected using these generic protocols may offer limited functionality.

You must know the network printer’s IP address or host name, printing protocol, and model number or printer software name. If it uses a special queue, you also need to know the queue name. See the person who manages the printer or server for assistance.

1. Add the printer to your list of available printers: Choose Apple menu > System Preferences, then click Printers & Scanners.Click Add from the printer list, click IP, then enter the printer information, using the following table as a guide.

   Address

   Enter the printer’s IP address (a number that looks like 192.168.20.11) or host name (for example, Site Initials-Room Number, SM-101).

1. Click the Start button, and then, on the Start menu, click Devices and Printers.
2. Click Add a printer.
3. In the Add Printer wizard, click Add a network, wireless or Bluetooth printer.
4. Wait for a list of printers to show up and below it will be the text "The printer that I want isn't listed". Click on that text.
5. Select "Add a printer using a TCP/IP address or hostname" , then select "Next".
6. Select "TCP/IP Device" in the "Device type" list.
7. Type the hostname of the printer. Select "Next".
8. In additional port information required. Select “Next”.
9. Windows should find the printer if the printer is on and configured correctly. If you are having trouble finding a driver try installing the Xerox Printer first.
10. Windows will now walk you through installing the drivers for the printer. After that is complete, you should be able to print to the printer via hostname address.